Privacy notice
This notice explains what personal data we collect through deadstocks.ai, why, on what legal basis, who we share it with, how long we keep it and what your rights are. We apply Regulation (EU) 2016/679 (GDPR) and Polish data protection law.
This is a translation. If the Polish and English versions differ, the Polish version prevails.
1. Controller
The controller of your personal data is DeadStock sp. z o.o., a limited liability company with its registered office in Stargard, ul. Metalowa 13, 73-110 Stargard, Poland, entered in the register of entrepreneurs of the National Court Register (KRS) under number 0001226675, whose registration files are kept by the District Court Szczecin-Centrum in Szczecin, 13th Commercial Division of the National Court Register, tax ID (NIP) 8542458969, REGON 544084642, share capital PLN 10,000.00 (“DeadStock”, “we”).
For anything about personal data, write to kontakt@deadstocks.ai or by post to our registered office, marked “Personal data”. You can also call +48 602 453 641.
We have not appointed a data protection officer, as the law does not require us to. We handle all data protection matters at the addresses above.
2. What this notice covers
This notice covers the deadstocks.ai website (Polish and English versions), the forms on it, and the email and phone correspondence you have with us.
It does not cover the DeadStock app you use after signing up. How data is handled in the app, including marketplace buyers' data that we process on behalf of sellers as a processor, is described in the app terms and the data processing agreement.
3. Where your data comes from
- From you – when you fill in a form, email us or call us.
- Automatically – when you open the site, your browser sends technical data (such as your IP address) to our hosting provider. Without it the page could not be displayed.
- From the company you work for, or from one of our partners – when they give us your business contact details so that we can talk about working together. In that case we process your name, job title, company name and business contact details.
4. What data we process, why, and on what basis
We collect only the data a given purpose needs. Required form fields are marked; without them we cannot respond. Everything else is optional.
| Purpose | Data | Legal basis | How long |
|---|---|---|---|
| Replying to a message sent through the contact form, by email or by phone | subject, name, email, optionally company, message, phone number if you call | Art. 6(1)(f) GDPR – our legitimate interest in answering questions and corresponding | until the matter is closed, then 12 months from the last contact |
| Arranging and holding a call about your stock (“Book a call” form) | company, name, work email, optionally phone, type of stock, approximate number of products, whether you already sell on marketplaces, optionally a message | Art. 6(1)(b) GDPR – steps taken at your request before entering into a contract; where you act for a company: Art. 6(1)(f) GDPR – contact with a prospective customer's representative | 12 months from the last contact; if we sign a contract – for its term and the limitation period for claims |
| Discussing a partnership (partner form) | company, website, preferred form of partnership, systems you implement, approximate number of clients, optional description of a client's situation, name, work email | Art. 6(1)(f) GDPR – developing business partnerships | 12 months from the last contact; if we sign a contract – for its term and the limitation period for claims |
| Sending you news about DeadStock by email (only if you tick the consent box) | name, email, company | Art. 6(1)(a) GDPR – your consent, together with Art. 398 of the Polish Electronic Communications Law | until you withdraw consent |
| Demonstrating that consent was given, and establishing, pursuing or defending claims | the submission, date and language of the form, consent choices | Art. 6(1)(c) GDPR with Art. 5(2) and 7(1) GDPR (accountability), and Art. 6(1)(f) GDPR | until the limitation periods for claims expire |
| Running the site, keeping it secure and protecting it from abuse | IP address, date and time of the request, page address, browser and device type, error information | Art. 6(1)(f) GDPR – keeping the site working and secure | for a short period, under our hosting provider's log retention rules |
We do not combine technical data with form data and do not use it to identify people. We use no analytics or advertising tools on the site.
5. Who we share data with
We never sell your data. We share it only with providers without whom the site and our correspondence could not work. Each of them processes data on our instructions under a data processing agreement and may not use it for its own purposes:
- Cloudflare, Inc. – website hosting, content delivery network, protection against attacks, and the Cloudflare D1 database where form submissions are stored.
- Our email and office software provider, which we use for correspondence.
- People and companies providing IT and technical support services on our behalf.
When you open the contact page with the embedded Google map, Google Ireland Limited receives your IP address and browser data as a separate controller, under Google's privacy policy: policies.google.com/privacy
We may also disclose data to public authorities where the law requires it.
6. Transfers outside the European Economic Area
Cloudflare, Inc. and Google LLC are based in the United States, so data may be processed outside the EEA. Both companies take part in the EU-US Data Privacy Framework, covered by the European Commission's adequacy decision of 10 July 2023, and additionally use the standard contractual clauses approved by the European Commission.
You can get a copy of these safeguards by writing to kontakt@deadstocks.ai.
7. Automated decisions and profiling
We do not make decisions about you based solely on automated processing, and we do not profile visitors to the site.
8. Your rights
In connection with the processing of your data you have the right to:
- access your data and receive a copy (Art. 15 GDPR),
- have inaccurate data corrected (Art. 16 GDPR),
- have your data erased (Art. 17 GDPR),
- restrict processing (Art. 18 GDPR),
- data portability for data processed on the basis of consent or a contract (Art. 20 GDPR),
- object to processing based on our legitimate interest (Art. 21 GDPR) – we always honour an objection to marketing,
- withdraw consent at any time, without affecting the lawfulness of processing before withdrawal – an email to kontakt@deadstocks.ai or the unsubscribe link in any message is enough,
- lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (Prezes UODO), ul. Stawki 2, 00-193 Warszawa, uodo.gov.pl, or with the supervisory authority in your country of residence.
We respond to requests without undue delay and at the latest within one month. In exceptional cases, which we will tell you about, this may be extended by two further months. We may ask for information needed to confirm your identity.
9. Cookies
The site sets no cookies of its own and uses no analytics or advertising tools. For details, including the Google map on the contact page, see the cookie policy: /en/legal/cookies
10. How we protect data
- All communication with the site is encrypted (HTTPS/TLS).
- Only authorised people at DeadStock, using individual accounts, can access form submissions.
- The forms are protected from spam by a hidden field, without third-party CAPTCHA services that would track visitors.
- The forms accept no files, and the fields are limited to what is necessary.
- If a personal data breach occurs, we will report it to the supervisory authority within 72 hours and, where it is likely to result in a high risk to you, notify you as well.
11. Children
The site is aimed at businesses. We do not knowingly collect data from anyone under 16.
12. Changes to this notice
We update this notice when the way the site works, our list of providers or the law changes. The current version and its effective date are always shown at the top of this page. We will announce significant changes on the site and, to people who agreed to receive emails, by email.
13. Contact
DeadStock sp. z o.o., ul. Metalowa 13, 73-110 Stargard, Poland
Email: kontakt@deadstocks.ai · phone: +48 602 453 641